Taking maternity leave is an exciting, life-changing moment—but before you unplug and dive into baby snuggles and sleepless nights, there’s one last thing to tackle: your maternity out-of-office message. It’s your chance to let colleagues, clients, and anyone else who emails you know that you’re stepping away from work for a while. The perfect out-of-office message balances professionalism with your personal touch, and maybe even a dash of humor—because, let’s face it, you’re about to embark on one wild (and beautiful) adventure.
Why Should You Write an Out-of-Office Message for Maternity Leave?
Writing a maternity leave out-of-office message is essential for setting clear boundaries and ensuring smooth communication while you’re away. It lets colleagues and clients know you won’t be available, provides alternative contacts for urgent matters, and manages expectations about your response time. Plus, it’s a thoughtful way to inform others about your exciting new chapter without leaving them hanging.
What to Include in Your Maternity Leave Out-of-Office Message
Creating an effective out-of-office message is easier when you know what to include. Here are the key details to cover:
- Your Reason for Being Out: Mention that you’re on maternity leave so your audience understands your absence.
- How Long You’ll Be Out: Clearly state your start date and return date so others know when to expect you back.
- Who They Can Contact: Provide the name and contact details of a colleague or team member who can assist while you’re away.
- Whether You’ll Check Emails: Let recipients know if you’ll be unavailable entirely or if you’ll occasionally monitor your inbox.
- Other Specific Instructions: Include any additional details, such as how ongoing projects will be handled or where to find resources they may need
Examples of Maternity Leave Out-of-Office Messages
Professional Maternity Leave Out of Office Messages
Subject: Out of Office – Maternity Leave
Thank you for your message. I am currently on maternity leave and will not be checking emails during this time. I will return to the office on [Date] and respond to emails upon my return.
For urgent matters, please contact [Colleague’s Name] at [Email] or [Phone Number]. They will be happy to assist you in my absence.
Thank you for your understanding.
Friendly Maternity Leave Out of Office Messages
Subject: Out of Office – Maternity Leave
Hi there! I’m officially on maternity leave and out of the office until [Date]. Right now, I’m busy navigating the joys (and surprises!) of parenthood, so I won’t be checking emails.
If you need immediate assistance, [Name] is covering for me and can be reached at [Email/Phone Number]. Otherwise, I’ll get back to you when I return.
Thanks for your patience and understanding!
—
Subject: Out of Office – Baby on Board!
Hello! I am currently out of the office for maternity leave and will return on [Date]. While I’m learning how to swaddle and survive sleepless nights, my wonderful colleague [Name] is here to assist you. You can contact them at [Email/Phone Number].
I appreciate your understanding and look forward to catching up when I’m back!
Subject: Out of Office: Baby Time!
Hi there! I’m on maternity leave until [Date], soaking up baby cuddles and figuring out how to function on two hours of sleep. While I’m away, [Colleague’s Name] is here to help. You can reach them at [Email/Phone]. I’ll get back to you as soon as I return. Thanks for understanding!
—
Subject: Out of Office: Diapers & Coffee Incoming!
Hello! I’m on maternity leave and won’t be checking emails until [Date]. For urgent matters, please contact [Backup Contact Name]. I’ll respond when I’m back and slightly less sleep-deprived. Thank you for your patience!
Heartfelt Maternity Leave Out of Office Messages
Subject: Out of Office: New Adventures Await
Hello, and thank you for your message. I am currently on maternity leave until [Date]. This is an exciting time for my family as we welcome our little one. During my absence, please contact [Backup Name] at [Email/Phone] for assistance. Thank you for your understanding as I embrace this beautiful new chapter.
—
Subject: Out of Office: Welcoming New Life
Hi! I’m on maternity leave until [Date] and will not be checking emails. While I’m away, [Colleague’s Name] can assist with any urgent matters at [Contact Information]. Thank you for your support as I begin this wonderful journey into parenthood.
Funny Maternity Leave Out of Office Messages
Subject: Out of Office: Newborn Edition
Hi there! I’m out on maternity leave and currently adjusting to life with a tiny human. Symptoms so far include extreme sleep deprivation and excessive coffee consumption. I’ll return on [Date], assuming I haven’t turned into a full-fledged zombie. For urgent matters, please contact [Backup Name] at [Contact Info].
Last Tips for Writing Your Out-of-Office Message:
- Be Clear and Direct: Let people know your return date and who they can contact in your absence.
- Match Your Tone to Your Workplace: Consider your company’s culture and audience when choosing your message’s style.
- Keep It Professional if Unsure: When in doubt, a straightforward, professional message is always a safe bet.
- Add Personality: Don’t be afraid to inject a little humor or warmth—especially if it feels authentic to you.
Crafting your maternity leave out-of-office message doesn’t have to be stressful. Think of it as the first step in setting boundaries as you prepare for this incredible new chapter. Whether you opt for professional, personal, or funny, your message will do its job: keeping your inbox under control while you focus on what really matters—your new bundle of joy.
Wrapping It Up
Setting the right tone in your maternity leave out of office message can be a simple but important step in preparing for your time off. Whether you prefer something funny, professional, or warm, there’s a message for every style. Take the time to choose the one that reflects you best, and you’ll be able to enjoy your maternity leave with one less thing to worry about.
If you have any tips of your own, feel free to share them in the comments—I’d love to hear how you’re managing your maternity leave preparations!
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